Request for Joint Police Feasibility Study
Posted on Monday December 22, 2008 8:59 AM
1. PURPOSE: The Township of Mansfield is soliciting proposals to study the costs and benefits for establishing and operating a joint police department by the Township of Allamuchy, Township of Independence, Town of Hackettstown and Township of Mansfield.
2. BACKGROUND: The Township of Independence, Town of Hackettstown and Township of Mansfield currently have full-time police departments. The Township of Allamuchy is covered by the State Police. The area, population and number of officers for each municipality are as follows:
Allamuchy, 20.3, 4201, 0; Hackettstown, 3.5, 9394, 18; Independence, 20.4, 5900, 8; Mansfield, 30.5, 8612, 15
3. SCOPE OF SERVICES: At a minimum the scope of services must include:
3.1. Cost Analysis: Identify the cost to operate a joint police department for the municipalities of Hackettstown, Independence and Mansfield as well as for the various combinations of two of the three municipalities. Compare the costs of a joint police department to the costs of operating separate police departments. Costs should minimally be broken down into S&W, Health Benefits, Accrued Absence Liability, Fuel, Vehicle Acquisition, Liability and Workman’s Comp Insurance, Vehicle Maintenance, and Other Expenses. Utilize the highest level of salaries and wages as well as benefits from the separate departments. Identify areas of potential savings, including personnel.
3.2. Response Costs: The cost for a joint department to provide response service to Allamuchy.
3.3. Facility Analysis: Document the current square footage and equipment, including computer workstations, used by the separate police departments. Determine the necessary space for a joint police department including a headquarters and any substations. Identify superfluous equipment or any new equipment that would need to be purchased. Estimate the cost for any facility improvements that would be necessary to house a joint police department.
3.4. Cost Distribution: Identify means for distributing costs amongst participating municipalities and the estimated cost per municipality under each method.
3.5. Vehicle Analysis: Document the number and state of vehicles used by the separate police departments. Determine the necessary number of vehicles as well as a projected replacement schedule. Identify superfluous vehicles. Examine the most efficient way to provide fuel to the fleet, whether existing tanks are sufficient, additional cost for new tanks if needed and any possible savings by using existing tanks for municipalities which currently utilize gas stations.
4. TIMELINE: Provide an expected date of completion. If billing will be done in phases, break down the study components into phases with expected dates of completion for each.
5. QUALIFICATIONS: Include qualifications and municipal references. Submit resumes for each staff member who will be working on the study.
6. AWARD OF CONTRACT: The feasibility study is to be funded by a Shared Services Feasibility Study Grant from the DCA. The Township of Mansfield is the lead agency and its Township Committee will award a professional service contract after consultation with the governing bodies of the other participating municipalities. Price shall be a factor but the award will not necessarily be made to the lowest priced proposal. Mandatory Equal Opportunity Language will have to be included in any contract awarded.
7. PROPOSALS: Include a Business Registration Certificate, W-9 form and a Business Entity Disclosure Certification form. Affirmative Action Evidence must also be supplied in the form of Certification of Employee Information Report, Form AA302 or a federal letter of approval. Submit proposals as directed above by Jan. 9, 2009 to:
Township Clerk
Re: Feasibility Study
Township of Mansfield
100 Port Murray Rd.
Port Murray, NJ 07865
Include 26 copies and email a .pdf to dhrebank@mansfieldtownship-nj.gov
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